Rental Policies

Thank you for your interest in renting a portion of the SouthShore Community Center. Please take time to read the following information regarding the rental policies.  If you have any questions, please call the Rental Coordinator at (952) 474-7635.

1.  Residents of Deephaven, Greenwood, Tonka Bay, Shorewood, and Excelsior rental fees are lower than non-residents. Residents of these communities cannot reserve the facility for non-residents.

2.  A 25% deposit is due when you send in the enclosed Occupancy Agreement.

3.  Final rent payment, damage deposit, and check for the police officer (if you are using an officer) are due no later than 10 days prior to your rental date. Please make checks payable to:  The SouthShore Community Center. Please mail the checks to:

Rental Coordinator
SouthShore Center
5735 Country Club Road
Shorewood,  MN  55331

4.  Damage Deposit is required and will be returned, subject to any deductions, within two weeks after the event. Examples of causes that would result in withholding return of damage deposit include:

• Items that are owned by the Center are broken or lost
• Cleaning costs exceed the allowable amount
• Fire alarm system is activated unnecessarily
• Facility is not vacated at the time indicated in the Occupancy Agreement Etc.

5.  Our custodian will open the Center at the time you specify and arrange the tables and chairs as you have directed (We must have your directions as to how you would like the room set up at least two weeks prior to your rental date). The custodian does not stay in the building during your event therefore you must let the custodian know when to return to lock the building.    The building should never be left unoccupied. The phone number to call is located on the wall behind the desk in the foyer.

• Alcoholic beverages can be served in the facility but cannot be sold.  (See policy)

7.  Food – If an event is open to the public, the person in charge must have a Food Safety Certificate and must be registered with the Minnesota Department of Health. If this requirement can not be met, the group must apply for an Itinerant License. Application for this license is through the Minnesota Department of Health. Call (952) 351-5200 for additional information and to receive the application forms.

For a Private Party, not open to the public:  Food may be prepared in the Center kitchen, or brought in and/or catered. A certificate of liability is not required but should be considered.

8.  The Kitchen must be left in order. If you rent the Center’s dishes, etc., these items should be washed and left on the center island in an orderly fashion. Nothing should be left in the freezer or refrigerator after your event.

9.  Coffee makers are available for a fee or you may bring your own.

10.  An appointment with the Center staff may be required. This will depend on the extent of your use of the kitchen equipment and the sound system or may include discussion of the decorations for your event.

11.  Please clear all decoration plans with the Rental Coordinator or the Center Director.

Do not tape, nail, or tack any items to the walls. Candles are permitted if  secured within a chimney.  Open flame candles are prohibited.  

Birdseed and  rice are not permitted. Glitter and metallic confetti is not allowed in the Center.    Decorations must be removed after your event.

12.  Please confine your activity to the room you have rented. The lobby area is not available for meeting use.

13.  The building is smoke free.

14.   Please do not open windows or prop open outside doors. The heating and air conditioning system will not work efficiently if outside air is allowed to enter the building.

15.  Youth groups using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group’s conduct and for any damage to the building or equipment.

Youth may not leave the building once the event has begun. All doors will be locked once the event begins and re-entry will not be allowed.

16.  Use of the facility for fundraising or commercial purposes must be approved by the Rental Coordinator.

17.  The SouthShore Center reserves the right to cancel any activities or events in the case of a natural disaster or circumstances beyond its control.
       
18.  The SouthShore Center will not discriminate against any applicant because of race, color, creed, national origin, sexual orientation, disability, age, marital status, or status with regard to public assistance.